The grant will be spent on the purpose approved by the Foundation.
All grant funds provided by the Foundation must be used solely for charitable purposes.
The grant will not be paid until you have submitted your bank details form and a copy of a bank statement/letter no older than three months and any other specific requirements detailed in the section above. The official start date of the grant is the date at which the payment is received, and you should not use our grant before then.
You will inform us of any material change to the project/proposal or your organisation, none of which will be made without our agreement. You must inform us of any material changes, even if you have not yet drawn down the funding.
Material change shall mean any significant change to your grant’s expenditure, your grant’s outcomes, any serious financial or governance issue facing your organisation, or any safeguarding issue with your organisation and/or your organisation’s staff. If you are not sure whether the issue or change which has arisen is a material change, please err on the side of caution and contact the Trustees.
You will inform us of any serious incident report your organisation makes to the Charity Commission (or equivalent in Scotland or Northern Ireland) during the lifetime of our grant or any serious incidents that meet this threshold if you are not regulated by the Charity Commission.
You will send us a progress report as documented in your Grant Terms and Conditions.
You will keep accurate and comprehensive financial records of the spending associated with our funding and submit these with your progress report at the end of each agreed reporting period.
We reserve the right to visit you to see the work funded during the life of our funding.
Any part of the grant that is not required for the purpose approved will be refunded to us.
We reserve the right to withhold a grant or require repayment if:
We find that any false information is supplied to the Foundation deliberately
The work undertaken is not the work for which the funding was approved and where we have not approved these changes
Your organisation becomes insolvent or goes into administration, receivership or liquidation and the funding has not been on its intended purpose.
Monitoring and Publication
It is the policy of the Trustees to monitor all grants made. To this end, before a grant can be confirmed, conditions will be stipulated appropriate to the work to be carried out and progress will be assessed against agreed targets and/or milestones. If the grant is payable in instalments, then payment of subsequent grant instalments will be dependent on satisfactory progress having been demonstrated and the Trustees reserve the right to withdraw the grant on receipt of unsatisfactory progress reports.
Failure to submit reports at the time specified by the Trustees may also jeopardise the continuation of Charity support. In addition to reports detailing progress, grant recipients will be expected to provide:
A statement of how their Charity monies have been spent (including copies of any external invoices);
Details (where appropriate) of any other funds applied to the same project.
The Trustees require that they are kept informed of the launch date of any website or digital project funded, at least one month in advance.
Any launch event / publicity should include acknowledgement that the project was funded by the Fat Beehive Foundation
Following the conclusion of the project, the grant recipient will (where appropriate) be expected to submit a final report, normally within three months of the end of the grant, detailing fully the results and outputs from the project. The grant recipient should inform the Charity of any extenuating circumstances whereby the submission of the final report is delayed, to allow a mutually acceptable date for submission to be agreed.
Confidentiality
For successful applications, we reserve the right to make public the name of your organisation and the broad nature of our offer, but we won’t disclose the detail except in confidence to our advisers and as required by law and/or by regulators (e.g. Charity Commission).
